Time management is a skill we should all learn. Most people wish the day was longer so they could do everything they need to do. It could simply be a matter of knowing a few tips about managing your time effectively. Start implementing the tips below to maximize your day.
Try doing as much as possible the day before something must be done. If possible, establish your schedule for the following day before it begins. Making tomorrow’s to-do list is a strong finish to today’s work. When you have your tasks already ordered, you can start working immediately.
Schedule any important events or appointments. Try to create a time limit for those events. Once you have a schedule written out for the day, do your best to stick to it. If one thing goes overtime, find a place that you could reduce the allowed time. This will help you get through your day without going over your time constraints.
Try using the calendar feature on your cell phone to manage your time. Since most people carry their cell phones with them at all times, you will always have your schedule with you. This will help you improve your life because you will never miss another appointment or important date.
Plan your daily activities out. Make a schedule for your daily activities and stick to it. This will help eliminate stressful and last minute situations. You can make a daily to do list and put the most important things that you need to get done at the top of the list.
The first 30 minutes of the start of your day should be used for planning the entire day. Do not begin your day until you have completed a plan that includes the times that everything is to be done. You can consider this time block used for scheduling your day one of the most important times of your day.
Look into taking a time management class. Maybe you just aren’t sure how to organize your time. Taking a class can help you figure out what is important and what isn’t. You can find these classes at local colleges and even online. Usually they are low cost or even free.
Prior to calling someone on the phone at work, take a few minutes to plan out the questions that you need answered. Often a lot of time is wasted simply through the rambling that occurs on the telephone when you don’t know what you really need. Having a sense of your goals prior will help keep you on track.
If managing time is becoming a problem in your life, start delegating where you can. At home, ask others to pick up the pace or the slack, so you everyone can become more efficient. At work, make sure you’re not constantly picking up the slack for others! Delegate some of your load and manage time better.
View the schedule you made. Are there tasks you can eliminate? Can you delegate any to others to free up more time on that schedule? Delegation can be a real ally when it comes to managing time. Once you give a task to someone else to complete, step back and let that person do the job.
More challenging projects should be dealt with in the early part of the day. These should be done immediately at the start of the day. In this way, you can move to your less important tasks with a great deal of pressure lifted from your shoulders. Getting the stress out of the day early, makes for a much nicer afternoon.
It is okay to take a break once in awhile. You may feel overwhelmed or stressed by what you are doing. When this occurs, it is important to take a break and have a few minutes to yourself. This makes getting back to and completing the task much easier in the long run.
Give yourself a goal time for each task in your day. Be realistic as you delegate your time. Set the times that you should finish each task by and do your best to stick to it. Do not feel rushed if time becomes an issue, since lesser priorities are scheduled later in the day.
When you have too much to do, don’t do it all. Look at your to do list and see what you can delegate to others. Anything that can be reasonably passed on to friends, family and subordinates at work all should be. Always do your best, and never use delegation as an excuse to slack off, but make sure everyone is pulling their weight.
Time management can seem like a difficult concept, but once you understand the basics, you will find it is not so hard after all. The advice shared here will help you to manage your minutes much more easily. Soon enough, you will see how much extra time you have.